A Cost/Benefit Analysis of SharePoint vs Xerox Document Management Tools in San Jose
If you are in search of Document Management solutions for your company, Xerox and SharePoint are two possibilities that may’ve emerged from your research. But how are you assessing your choices?
In our over 2 decades of experience helping to implement advanced and robust solutions that enhance tasks and reinforce teamwork, we have found that buyers are most apprehensive about the total cost of implementation (TCO).
Aside from that, they are also looking at features, vendor reputation, and client reviews.
Thus, in this article, we're going to differentiate Microsoft SharePoint and Xerox DocuShare alongside each other.
We'll take a look at pricing, features, and customer feedback across some of the most well-known platform review sites. But first, let us explore the advantages of document management solutions.
The Advantages of Document Management Solutions
A document management system can help you boost productivity, augment collaboration, and intensify security for those firms that supervise sensitive data, like healthcare, government, and the financial field. Let's take a closer look at each of these benefits.
Paperless arrangements are more cost-efficient
Centralized document repository
Amplified efficiency and throughput for your teams
Greater protection for your classified records and information
Greater adherence to regulations
Now that we've gone over the gains of document management tools, let's start our program review with a quick overview of each of these solutions.
Microsoft SharePoint vs Xerox DocuShare Comparison
Introduction
Microsoft SharePoint is a cloud-hosted, SaaS collaboration platform that provides a document management and safekeeping system and integrates easily with Microsoft Office applications like Excel.
Companies of different sizes could also extend SharePoint Online's capabilities to incorporate task automation through the utilization of Microsoft PowerApps' Power Automate application.
Automation features consists of machine learning, Optical Character Recognition (OCR), and artificial intelligence to extract information from scanned records and searchable PDFs.
Xerox DocuShare, an enterprise content management system (ECM), enables users to develop, transfer, and control content while conveniently integrating other business systems, and developing customized software applications.
While categorized as an ECM, Xerox DocuShare can be implemented in smaller organizations and SMB's as well to streamline company tasks and facilitate document management.
It must also be noted that Xerox DocuShare can be programmed to produce workflow automation capabilities.
Pricing
When evaluating the total cost of ownership (TCO) for a document management tool, we must consider a range of considerations such as:
Licensing
Subscription Fees
Onboarding and Training
Business Needs Customizations
Maintenance and Support
Xerox DocuShare pricing starts at $1,500 per license. On the other end, Microsoft SharePoint's pricing starts at $5 per user per month. Although there is a substantial difference, we need to learn more about the features presented before making a final decision.
Now, let's see how Xerox and SharePoint contrast in terms of capabilities.
Features
Like with any company software, it’s critical that you completely consider functionality as part of your evaluation process. Often software categories can include choices that vary considerably in their characteristics and proficiencies.
The tool you finally go for should provide a positive user experience, sustain your business processes and workflows, and offer better transparency into your procedures. They should also include the characteristics that matter most to your company.
Having said that, let us take a look at Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.
Customer Reviews
One more significant aspect when assessing document management solutions is user reviews. Let's go over a number of reviews from a few of the most renowned solution review sites.
Unsure about which document management tool is perfect for you in San Jose? Wave can help!
Maintaining a competitive one-upmanship in today's volatile business economy can be challenging. By streamlining your organizational workflows to augment efficiency and remove hindrances, you could ensure your organization has the best chance to forge ahead of your competitors.
To achieve this, your company must be meticulous to pick the proper platforms that will help you utilize your resources and achieve your strategic growth objectives.
It is not always easy for a business just getting off the ground with back-office modernization or intelligent information management programs.
At Wave, we can help by evaluating the essential pieces of your company and via step-by-step digital conversion and organizational process automation, improve them.
We use a blended set of technology based on your company requirements to automate your monotonous business tasks around extracting, arranging, and filing data so it is convenient to find and utilize at any time, from anywhere.
We can assist you in customizing your document management solution to fit your business's particular requirements and we happily collaborate with over 60 industry-accepted ECM and DMS platforms.
If you’re keen to learn more, contact us now and we can arrange a time to chat.